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How To Select An Event Planner and Make Your Event Fabulous!
from: ...More than anything else, throwing a party becomes a tiring exercise for the host. Whether it is an official event or a personal party, the innumerable details are taxing on nerves. Hiring an event planner is the wisest thing to do if cost cutting is not an immediate concern for you.
In fact, even on tiny budgets you might be able to afford an event planner owning to the deals an event planner can offer. For instance, on food. On your own, you might spend considerably more than what an event planner might be able to work out for you from his/her regular vendor!
The success of your event largely depends on your choice of the event planner. Any event is a coming together of a lot of elements. You need to find a person who specializes in your requirement and will bring those specific elements together for you. When choosing an event planner, keep the following things in mind:
1. Safety in numbers: Contact a few event planners and ask them all for quotations and credentials. Not only is it good to have backups but the list will also give you a fair idea of costs and pricing.
2. Referrals: it is a good idea to get references and check on them personally. Speak to a few customers of the prospective planner and gauge their experience.
3. Certificates: Look for a certified planner. It helps to know that the planner has put in the effort to get himself/herself certified! A certificate will also mean a basic level of competence and a person who is has been trying to keep abreast of changes and challenges.
4. Similar successes: Look for someone who has considerable experience in organizing similar events. It would be foolhardy to entrust your make-break conference with a kids' party planner!
5. Resumes: Ask for resumes and see the courses that the planner has been taking to keep up. Many courses equip planners with enough knowledge to deal with strategic value of meetings, incorporate themes in business meetings to better focus the event, and how to deal with business hierarchy and dictum. It is essential that the planner understand the environment you are asking him/her to work in, and should be able to adapt to variables in that environment. For instance, a panicky mother of the bride!
6. Don't take chances: Always ask for written proposals and make sure you understand what the proposal says and the terms of payment. Make payment in installments and try to work out the deal in such a way that the last payment is made after the conclusion of the event. Spend time with the planner to explain your requirements and ensure that the proposal covers base. In addition, check that the planner can cater to all your specs including food, beverages, seating, and accommodation if required. Think ahead and give detailed specs.
Choice of the planner is almost as delicate as organizing the whole event yourself. Never forget to check the planner's network of vendors. This could be the one thing that can backfire when you think you have everything under control!
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